go beyond smart mfds to connect the dots between present needs and your digital future

By Gabriela Garner, Product Marketing Director at Kofax

London 26th April, 2022: There’s no doubt about it—the hybrid workplace is here to stay. The majority of companies will adopt a hybrid work model, employing a mix of in-person and remote employees, according to the Forrester 2021 Predictions: Accelerating Out of the Crisis report.

But what’s remote work? During the pandemic, remote work became synonymous with people working from home, sporting “business on top and PJs on the bottom.” While this image can give us a good a laugh, it doesn’t fully encompass all that remote work truly is for the modern-day organization. Long before COVID-19, remote work of a different sort was in full swing as colleagues collaborated with other departments within the same building and different offices around the world. When we look at this expanded definition, most of us have probably been engaging in remote work for a long time.

Organizations have been able to support employees as they work with colleagues in different teams, buildings, cities and countries thanks to the vast improvements in access to digital information. The post-pandemic version of remote work, however, ushered in a sudden shift in the workplace dynamic. Many companies quickly realized they weren’t far enough along in their digital transformation efforts to support the rapid rise of this new type of remote work and the data it generates.

Instead, they found themselves caught between a rock and a hard place, trying to find a way to keep the wheels of “business as usual” turning while steadily rising to the level of digital aptitude required to help employees thrive in the new hybrid and remote work models. This may seem like an impossible battle to win, but there are innovative and effective technologies that can help organizations work toward the future without compromising the present. In fact, the right solution can even accelerate the speed with which today’s workflows are executed while simultaneously boosting strategic progress toward a more automated, digital tomorrow.

If you’re wondering how to get started and connect the dots between today and tomorrow, look no further than your multi-function devices (MFDs). MFDs have been a mainstay in most organizations for quite some time, but when the right automation technology is applied to them, they’re transformed into versatile powerhouses. Intelligent automation unlocks the full potential of MFDs, making them smart devices that can accelerate your digital strategy and serve as the connective tissue between your current state of digital transformation and where it needs to go.

The Journey: Today versus Tomorrow

Just about every organization—regardless of where they are in their digital transformation—is leveraging automation as part of the effort to achieve their vision for the future. But there’s much work to be done. Almost half (48 percent) of decision makers surveyed said their organizations have manual or only partially automated processes, according to The Kofax 2021 Intelligent Automation Benchmark Study Part 1: Successful Automation Requires an Integrated Vendor Strategy. Another piece of the study discovered that while the number of use cases for which organizations are utilizing automation is increasing, adoption rates for more mature use cases such as back-office tasks, decisioning and accounts payable are still fairly low. In other words, there’s a lot of room for improvement.

When asked what they consider to be the most critical use cases for automation, decision makers listed robotic process automation (RPA) (61 percent), artificial intelligence/machine learning (43 percent) and digital process automation (40 percent) as the top three responses. It’s interesting that all three require document intelligence in order to succeed. Organizations must be able to ingest, classify and extract unstructured data from all documents, regardless of format, so the data can be processed and analyzed for actionable insight. The only way to accomplish this is with document intelligence. A combination of intelligent automation technologies such as intelligent capture with advanced content-aware capabilities empowers organizations to classify documents, extract all relevant data and make well-informed decisions with the information as well as automatically initiate document-based workflows.

Where’s your business today when it comes to documents? Perhaps your company is moving away from printing completely. If so, you’re not alone. Digital scanning and capture are faster, more accurate, more easily accessible and more efficient. Just think about how much time is saved by searching for a digital document as opposed to flipping through stacks of paper or filing cabinets.

At the same time, there are several reasons why printing isn’t going away. Disparate systems within the company may not connect with each other, and in the new hybrid world, employees may not have access to paper documents when they need them. For these organizations, printing remains a critical element of the business infrastructure. But as the volume of data collected grows at exponential rates, the need to digitize becomes stronger by the minute.

The challenge, then, is how to progress toward digitization without interrupting the day-to-day operations. Is it even possible?

Bridge Today AND Tomorrow with Smart MFDs and Intelligent Automation

You may not think of your MFDs as a stepping stone to digital workflow transformation, but by applying intelligent automation capabilities to MFDs they become an on-ramp to transformation and a bridge that connects organizations to their digital futures. What’s even better is that smart MFDs also improve speed, efficiency and productivity now, enabling you to do a better job today while accelerating the journey to your future vision.

You may be asking, “Why intelligent automation?” Anything less, such as a piecemeal approach to automation, has several drawbacks. According to decision makers, a siloed approach results in high technical debt (46 percent), delays in successful outcomes (35 percent) and problems of scale (34 percent), as discovered in part two of the benchmark study, Automation at Scale: Bridging the Gap Between IT and the Business. Intelligent automation provides a comprehensive set of capabilities so organizations can achieve end-to-end automation with a flexible and scalable platform.

MFD fleets powered by intelligent automation software allow companies to meet (and even exceed) the needs of today, while speeding up the path to tomorrow by empowering companies to:

  1. Achieve continual improvement on short-term business objectives while sustainably executing on the broader transformation vision. MFDs can intelligently capture information from digital and physical documents, process the information and transmit it wherever it needs to go across the enterprise.
  2. Digitally connect disparate systems within an organization’s ecosystem and eliminate manual, error-prone, paper-based processes. Intelligent automation eliminates the need for separate systems to print, sign, scan and fax. Integration with enterprise applications, legacy systems, transforms enterprise document management workflows.
  3. Control the rate of progress based on the changing needs of the business. Keep printing where it’s still essential—manage everything securely and ensure compliance with redaction, watermarking and audit trail reporting capabilities. Meanwhile, other areas can shift to data capture and all-digital workflows. A flexible platform gives organizations a choice and supports growth, meeting your immediate and long-term needs.
  4. Improve productivity of the distributed workforce and delight remote employees in any capacity with access to critical business information from any location without connectivity disruptions. A consistent user experience for print, capture and mobile across all devices is convenient and simple, keeping your remote and hybrid workers agile and connected.
  5. Accelerate the business results of today while maximizing your strategic goals for business transformation tomorrow. Advanced capture and print workflows drive efficiency and productivity of the daily grind. Employees have easy access to more accurate information from any location and device, so they can get work done faster while the business simultaneously moves toward the digitization needed for future success. Predictive analytics allow users to harness the power of data, so you can make informed business decisions on the digital transformation journey.

No matter where you rank on the digital aptitude scale, one thing is clear—smart MFDs backed by intelligent automation help organizations build a foundation today for a complete digital transformation tomorrow. Connect the dots between the present and the future, faster than ever, and start working like tomorrow, today.


Good Glamm’s Raymond brands acquisition in the dock over valuation mismatch, financing woes

ETtechDirect-to-consumer beauty and personal care company Good Glamm Group’s (GGG) efforts to acquire the consumer care business of the Raymond Group that houses the Park Avenue and Kamasutra brands has hit a valuation roadblock, said people in the know.Existing investors of GGG have expressed their reservations about the Rs 3,000 ...

View more: Good Glamm’s Raymond brands acquisition in the dock over valuation mismatch, financing woes

MPL forays into web3 gaming, in talks to raise $10-$15 million

ETtech Sai Srinivas and Shubam Malhotra, cofounders of MPL | Illustration: Rahul Awasthi Mumbai: Mobile Premier League (MPL) is launching a new web3 gaming venture, GGX, multiple sources privy to the development said, as the gaming unicorn taps the play-to-earn (P2E) gaming sector.GGX is expected to be an in-game non ...

View more: MPL forays into web3 gaming, in talks to raise $10-$15 million

(Yonhap Interview) Talent, gov't support are key to chip industry's success: professor

By Woo Jae-yeon SEOUL, June 30 (Yonhap) — Talented engineers and the government’s strong support are key to advancing tech prowess in chipmaking, a process that is incredibly challenging and complex, a renowned South Korean professor has said. “Universities should provide more bachelor’s degree programs for semiconductors that require expansive ...

View more: (Yonhap Interview) Talent, gov't support are key to chip industry's success: professor

POSCO Chemical joins hands with British startup for EV battery materials

SEOUL, June 30 (Yonhap) — POSCO Chemical Co., a major South Korean chemical company, said Thursday it has agreed to cooperate with a British battery startup on the development and supply of electric vehicle battery components in a bid to tap deeper into the European EV market. POSCO Chemical and ...

View more: POSCO Chemical joins hands with British startup for EV battery materials

Alibaba Cloud launches carbon management platform for business clients

On Thursday, Alibaba Cloud launched a carbon management platform called Energy Expert for business clients. Through a prebuilt calculation model, the platform can help firms measure, analyze, and manage the carbon emissions of their business activities and products. The model can utilize public emission factors datasets and the software’s ...

View more: Alibaba Cloud launches carbon management platform for business clients

POCO F4 hits record high sales in India in just a few days

Some will say that the POCO F4 is not a real big change in comparison to the POCO F3. Well, the device has the same old processor, the same battery capacity, and just a few tweaks here and there and design changes. Regardless of that, the device is doing pretty ...

View more: POCO F4 hits record high sales in India in just a few days

Byju’s WhiteHat Jr may see rebranding, fires another 300 in Toppr

ETtech Illustration: Rahul Awasthi Bengaluru: Byju’s is in active discussions for rebranding its code-teaching unit WhiteHat Jr, which the edtech company had acquired in 2020 for $300 million, people aware of the matter said. WhiteHat Jr, known for its programmes to teach coding to kids, had faced criticism in the ...

View more: Byju’s WhiteHat Jr may see rebranding, fires another 300 in Toppr

Exchanges struggle as crypto winter sets in following a big drop in prices

ET Bureau The second largest crypto asset was commanding a marketcap close to $150 billion at the time of writing this report. Volumes of Ethereum were quite higher as tokens were $12.45 billion exchanged hands in the given time period. Cryptocurrencies that were the flavour of the season till about ...

View more: Exchanges struggle as crypto winter sets in following a big drop in prices

Apple launches the Community+ program

This similarity between human and octopus brains has scientists shocked

S. Korea's industrial output, investment rebound in May

(URGENT) Industrial output rises 0.8 pct on-month in May

Dizo Buds P announced with 13mm drivers and big battery

British EV startup Tevva launches first hydrogen-electric truck

Board game developed by scientists is winning plaudits for inspiring students to consider STEM careers

Tevva Launches its Hydrogen-Electric Truck

US needs to do more to protect companies against state-sponsored cyberattacks, experts say

Lenovo Legion Halo passes by Geekbench with Snapdragon 8+ Gen 1

Apple has released Safari Technology Preview 148

Steve Jobs Knew iPhone Would Be Iconic. More Than 2 Billion Phones Later, He Was Right


Top Car News Car News