As a word processing tool, the focus of using Microsoft Word is creating and editing text files. Whether it be for lecture notes or meeting minutes, you can use Microsoft Word to capture important points possibly for future review or sharing. However, typing from a source to Microsoft Word may not be convenient. This is where an underrated feature of Microsoft Word comes in.

how to, microsoft

Microsoft Word has a Voice feature that houses Dictate and Transcribe options that aid in converting audio to text. You can record the audio directly or upload it in Word and convert it to text. The transcript of the text can be edited and exported. Here’s how to use Microsoft Word to record and transcribe your audio recordings.

How to Record Audio in Microsoft Word

You can save time and energy by dictating your thoughts to Microsoft Word. Microsoft Word captures the words you speak and converts them to text. However, the downside is that there will be no audio recordings for you to refer to in the future. Here’s how to record audio in Microsoft Word.

Step 1: On your PC, search for the Microsoft Word app by clicking on the Start menu.

how to, microsoft

Step 2: Click on the Microsoft Word app to open it.

how to, microsoft

Step 3: On the Microsoft Office Ribbon, click on the Home tab.

how to, microsoft

Step 4: Look out for the Voice group and click the Dictate icon.

how to, microsoft

Step 5: Click the Start Dictation microphone to begin recording.

how to, microsoft

Step 6: Once you start speaking, ensure the microphone icon is pulsing with a blue color. You should see the words you speak recorded in grey text on the Word canvas.

how to, microsoft

How to Transcribe Audio in Microsoft Word

When you use the Microsoft Word app, you will notice that only the Dictate feature shows in the Voice group. This is because the record and transcribe feature only works on Word for Web for those with a Microsoft 365 subscription. If you would like to pay more attention when in a meeting or lecture, then this feature is for you. By recording directly in Microsoft Word, you can give more energy to active participation in your meetings.

Step 1: Open your preferred browser and sign in to your Microsoft 365 account.

Sign in to Microsoft 365

Step 2: From the sidebar, click the Microsoft Word icon to launch the program.

Step 3: Select a ‘New blank document’ or an existing document to open it.

how to, microsoft

Step 4: On your Word document, click the Home tab on the Ribbon.

how to, microsoft

Step 5: Look out for a microphone icon on the Ribbon, which represents Dictate, and click on it to launch a drop-down.

how to, microsoft

Step 6: From the drop-down, select Transcribe.

how to, microsoft

Step 7: If you have audio from another source, click Upload audio. If you want to record directly on Word and have the app transcribe for you instead, select Start recording.

how to, microsoft

Note: Ensure you give your browser the necessary permissions to start recording audio on Word.

Step 8: After uploading your audio or recording directly on Word, select Save and Transcribe now or Transcribe respectively to commence transcription. Ensure you leave the Transcription pane open throughout the process.

how to, microsoft

Note: Your recordings will be saved on OneDrive in a folder titled Transcribed Files.

Step 9: After saving the transcription, you should see timestamps and texts in the Transcription pane, which are the contents of your recording.

how to, microsoft

How to Edit Your Transcription in Microsoft Word

After Word transcribes your audio file, you can make further edits to it. Here’s how to do so:

Step 1: On the transcription pane, hover your cursor on the section you want to edit.

how to, microsoft

Step 2: Click the Edit transcript section button.

how to, microsoft

Step 3: Click the Speaker label to change the name used. If you want all further references of the speaker name to represent your new name change, tick the box with ‘Change all speaker.’

how to, microsoft

Step 4: If the transcribed text is missing something or you want to reword it, click the text box and make your changes directly.

how to, microsoft

Step 5: Click the Confirm icon to save your changes.

how to, microsoft

Fixing Dictation Tool Not Working on Microsoft Word

The Dictate tool is a handy feature when you do not feel like typing several lines of text. If the dictation tool isn’t working on Word, ensure you have a Microsoft 365 subscription. It is also important to check that you have enabled the right permissions on your PC.


9 Best Ways To Retrieve A Downloaded Movie On Your Laptop

Watching movies online can be a hassle; Especially when there is a lot of buffering. This is one of the biggest reasons for people to download their movies and watch them offline. However, I found this specific query in a forum where people were asking to recover a downloaded movie ...

View more: 9 Best Ways To Retrieve A Downloaded Movie On Your Laptop

How To Snip Screen On Your Laptop?

Taking a screenshot is not a complicated process. All of us are familiar with at least one way to do it. However, there are several ways to capture your screen for a frame. We made this article to show you all the different ways you can grab your screens. If ...

View more: How To Snip Screen On Your Laptop?

How To Connect AirPods To A Laptop?

The Apple AirPods are, undoubtedly, some of the best earpieces available on the electronics market. With three generations of different AirPods models, these sleek, ivory earphones are quite popular. Apart from the appearance and quality, AirPods are known for being versatile. Irrespective of what the host device is, AirPods can ...

View more: How To Connect AirPods To A Laptop?

7 Best Ways To Fix DistributedCOM Error In Windows

If you open the Event Viewer utility often, you may notice a DistributedCOM Error on Windows. Let’s know what this DistributedCOM Error Windows error is, how it’s caused, and how you can fix it. Contents show 1 What Is the DistributedCOM Error Windows 10 and 11? 2 What is the ...

View more: 7 Best Ways To Fix DistributedCOM Error In Windows

12 Easy Fixes For Webcam Not Working In Windows

Cameras are becoming quite common for PCs. We use meetings on Zoom, Microsoft Teams, Skype, and other options. The operating system might not be at fault if your camera isn’t working. You can use the given solutions to solve the Webcam Not Working Windows issue quickly. We have covered ...

View more: 12 Easy Fixes For Webcam Not Working In Windows

Windows 10 Sound Not Working: 18 Quick And Easy Methods

Is  Windows 10 Sound Not Working on your PC? This is a common issue faced by many Windows users.  If you are one among them, you are in the right place. This article gives you 11 solutions to fix the no-sound issues in Windows 10.  Contents show 1 Reasons For ...

View more: Windows 10 Sound Not Working: 18 Quick And Easy Methods

Fix CAA20004 Microsoft Teams Sign in Error

Microsoft Teams have a bundle of excellent and attractive features that provides you with easy communication among friends, even classes and offices were conducted online. There’s a lot going on in MS Teams, for example, you can chat via messages and video calls, and at the same time share files ...

View more: Fix CAA20004 Microsoft Teams Sign in Error

How To Fix This Update Is Not Applicable To Your Computer Error: 11 Quick Fixes

Windows standalone updates packages are useful when your Windows updater is not working or you want to install a certain update manually. However, running these updated packages, sometimes, shows the error message “This update is not applicable to your computer” or “This update is not applicable to your computer”. ...

View more: How To Fix This Update Is Not Applicable To Your Computer Error: 11 Quick Fixes

Windows Dual Boot Menu Not Showing: 6 Easy Ways To Fix

12 Best Fixes: Windows 10 Start Menu Search Not Working

How to customize and publish a Microsoft Bookings page?

Chic-Fil-A’s Training Program Apparently Features a Familiar Fallout Face

Microsoft Teams Status not updating or changing

Don’t Buy a Foldable Until Samsung Brings This Prototype to Life

Windows Encryption Not Working? 6 Best Ways To Fix

How to get Apple Calendar on Windows PC

Windows Update Error 0x80073701: 9 Best Ways To Fix

Best Ways To Fix Slow Internet During VPN On Windows 11

6 Solutions To Fix Wmpnetwk High CPU Usage In Windows

Save Time in Microsoft PowerPoint by Making Your Own Theme


Top Car News Car News